Sample Bank Letters

Study these 8 Free Sample Bank Letters to help you in preparing your own letters to banks for day to day routine tasks. Sometimes you have to complaint about a service or a product for malfunctioning or suggesting something to change in his/her profile.

Letter to Bank for Change of Address

Anyone in any stage of time can face the situation in which he will have to change his residence. It is very important to inform all the concerned departments about your new residence so that they can contact you easily whenever they want. Letting people know about your new address ensures that you will be given all kind of important news and you will stay in touch with them for a long time. Out of all the important departments, the bank is the most important. It is very important for a person to keep him in communication with the bank. You receive many important communications from the bank.

If you will write this type of letter to the bank then the bank will be able to know about the exact address where it can contact you as when required. Informing bank about your new address is very important as the bank will take some time in issuing new cheque book of new address, and updating the bank statement. So, request the bank to reply you so that you can know that the bank has received your request.

Always keep that in mind that the letter must be detailed and it should provide all the information related to the bank which the bank requires to contact you. Also mention your old address and then inform them about the new address. Also tell them that from now onward, you will be able to receive the documents on new address only.

In order to give the proof that you have shifted to a new address, you should attach the electricity or telephone bills which were received on your new address. This will assure them about your new address,

Sample Letter to Bank for Change of Address

From:

(Your name),
(New address)

To:

(Name of the person),
(Designation),(Bank name),
(City).

(Date)

Dear Sir,

This letter is about the changing of my address

I am writing this letter to you to let you know that have changed my residence. I would humbly request you to add new address in the record of the bank and delete the old one. I have shifted to the new house and I want your bank to send me all the documents to the new address only.

I have mentioned the new address in the letter. Please change my address in the record as soon as possible so that none of my important document will get be missed.

I am attaching the electricity and gas bills received on my new address with this letter which will be a proof that I have changed my residence. I hope that you will consider my request as soon as possible.

Regards

You sincerely,

(Your name)

 

Letter to Bank for Erroneously Bounced Checks

Cheques are the main thing through which the business is done these days. When you are doing a business in which you have to deal with the big amount of money, then you prefer giving cheques to the merchants or your clients. It is the safest way to pay money to anyone. But sometimes, you come across a situation, where the merchant or the person whom you want to pay through the cheque will inform you that he or she could not get the payment on your cheque because your cheque was bounced and your account did not sufficient money. In this case the bank will return the cheque to the person.

Sometimes, this happens even when you have sufficient amount in your account. This happens because the bank records were not updated due to some reasons due to which the bank will consider your cheques to be bounced.

It can be very problematic situation for the customer of the bank as the bank also deduct money from his/her account as service charges in case the bank finds any bounced cheque of him.

Erroneously bounced cheques can affect the reputation of the person in the society. Nobody trusts such a person whose cheques have been bounced erroneously by the bank. A person has to deal in daily life through cheques but if the other person is not able to get the money oh his written cheque that person may not trust him again. The bank will return the cheque to the person. In such a situation, you can write a letter to the bank in which you can request bank by telling them that your cheque should not have been bounced as you have enough of money in the bank.  You can also ask them to continue the transaction on the same cheque that you have given to your client or merchant.

 

Sample Letter to Bank for Erroneously Bounced Checks

6543, Main Road,
London, MA 3423

6th Jan, 2016-01-06

<Recipient Address Goes HERE>

Hello,

Re: Account No, <number>

On 2nd January 2016, I got a notice from bank that my cheque <Cheque number>, was returned because of not having sufficient amount of money. After receiving that notice, I got worried and carefully review my bank account and came to know that I had sufficient money in the account and it was the mistake on your part which caused it to return the cheque.  I would like to request you to return all the service charges that have been deducted from my account because of returning the cheque. I would also ask you to pay the money on that cheque because it was the fault of bank, not mine.

I hope that you will try to compensate it and will pay the money on that cheque and I also hope that you will be careful next time so that it may not again in the future.

Thank you for your attention

Regards,

Your name

Letter to Bank for Car Lease Payment Schedule

Who wouldn’t want to have the convenience and the relaxation of traveling? EVERYONE! In the time that we are residing in, having a means of transport is a basic need for everyone. We have bid farewell to the days when one used to travel on foot and still be okay. Now due to the shortage of time and the harsh temperatures, one cannot make use of his or her own legs and now has to rely on man-made means of transport. There are various means of transport available to the common man such as public transport which include busses, taxis, Ubers and etc. and of course there is personal means of traveling as well. The latter is handier and more convenient as it is less costly and one is in command of when to go and when not to go.

Although the getting the latter maybe a bit difficult because now a days cars are getting more expensive and expensive and no average human being has that kind of money lying around. In order to get a personal car, one needs to make sure that he or she has the means to get the car and this can be done by obtaining a car lease via a bank or a car company. A car lease enables a person to get the car by committing to pay back the amount loaned from the bank on monthly installments in the form of principal and interest amount. The time period is set and in case the person cannot pay back the money on time, then he or she has to pay a penalty. This is why it is advised that individuals set a payment schedule that they can pay back.

Letter to Bank for Car Lease Payment Schedule

As mentioned above, whenever an individual needs to buy a car through a car lease, he or she needs to set a payment schedule which enables the individual to pay back the amount borrowed from the bank with interest. For this, an individual needs to write a letter to the bank and know more about the payment schedule so there is no ambiguity. Even though this information can be achieved verbally but writing a letter is better as it helps in documentation and etc.

Sample Letter

To:

The Bank,
The City Bank, Main Branch,
Los Angeles LA 42354

 

Date: 20th January 2016

Subject: Car Lease Payment Schedule

 

Dear Sir/Madam,

It is to inform you that I recently have applied for a car lease from your bank and have been accepted for it. Because I don’t want to be a defaulter and want to make my payments on time, I need to know about the payment schedule and need to have an understanding of the amount required, the deadline and etc. I would appreciate it if I get this information in detail and in depth.

Kindly, inform me of the payment schedule and assist me through this procedure.

Awaiting your reply.

Regards

X.Y.Z,
Account number:

Signature: ————————

 

Letter to Bank for Car Lease Payment Settlement

We live in a world that is always on the move and an individual need to keep up with the pace. This is why an individual need to have some means of transport. Yes, one could always travel on foot but in this era and in this age, it isn’t suitable. Now due to the scarcity of time, one cannot make use of his or her own legs and now has to rely on other means of transport. One can choose from various means of transport available to the common man such as public transport which include Buses, Taxis, Ubers and etc. and of course there is personal means of traveling as well.

The second option is manageable and more convenient as it is less costly. Although the getting the second maybe a bit difficult because of the expensive nature of cars and no average human being has that kind of money lying around. To obtain a personal car, one needs to make sure that he or she has the means to get the car and this can be done by obtaining a car lease via a bank or a car company (a bank is more preferable).

A car lease enables a person to get the car by committing to pay back the amount loaned from the bank on monthly installments in the form of principal and interest amount. The time period is set and in case the person cannot pay back the money on time, then he or she has to pay a penalty. This is why it is advised that individuals set a payment schedule that they can pay back. And upon paying back the whole amount, one can have the car transferred back to his/her name.

Letter to Bank for Car Lease Payment Settlement

as mentioned above, when an individual has paid back the whole amount, the car can be transferred to the individual. For this, a payment settlement is to be done with the bank which ensures that all dues are paid and that there are no more payments to make and the account is clear. For this, a letter to the bank is to be written which informs the bank about the settlement and how it is time to transfer.

Sample Letter

To:

The Bank,
The City Bank, Main Branch,
Los Angeles LA 42354

 

Date: 20th January 2016

Subject: Car Lease Payment Settlement

 

Dear Sir/Madam,

It is to inform you that I took a car lease from your bank on [insert date] and since then have been dutifully paying back according to the payment schedule. My last payment has been made today and now it is time that the payment be settled so that I can have the car transferred on my name. I have attached the required documents and the payment schedule to facilitate you further.

Kindly, settle the payment and guide me through the transfer procedure.

Awaiting your prompt reply on this matter.

Regards

X.Y.Z,
Account number:

Signature:—————————————

 

Letter to Bank for Car Transfer at Lease Period Completion

Everybody now has to commute from one place to another and for that one needs some kind of means of transportation. An individual can always travel on foot but in the time and age that we live in, it isn’t suitable. Because of scarcity of time, one cannot make use of his or her own legs and now has to rely on other means of transport. There are various options that a common man can choose from such as public transport which include busses, taxis, Ubers, carpools and etc. and of course there is the more manageable and convenient personal means of traveling as well.

Although getting a personal traveling means maybe a bit difficult because of the expensive nature of cars and no average human being has that kind of money lying around. But one needs to make sure that he or she has the means to get the car and this can be done by obtaining a car lease via a bank or a car company (a bank is more preferable). A car lease enables a person to get the car by pledging to pay back the amount loaned from the bank on a monthly basis installment in the form of principal and interest amount. The time period is set and in case the person cannot pay back the money on time, then he or she has to pay a penalty. This is why it is advised that individuals set a payment schedule that they can pay back. And upon paying back the whole amount, one can have the car transferred back to his/her name and enjoy his or her own car!

Letter to Bank for Car Transfer at Lease Period Completion

As mentioned above, when an individual has paid back all the amount that was due on him or her to the bank, he or she will now get a car that is under their name (previously during the lease period it was under the bank’s name). This is known as the transfer process and in order to get that process started, the individual needs to inform the bank through a letter. This letter informs the bank about the transfer process.

Sample Letter

To:

The Bank,
The City Bank, Main Branch,
Los Angeles LA 42354

Subject: Transfer of Car at Lease Period Completion

Date: 20th January 2016

Dear Sir/Madam,

It is to inform you that I took a car lease from your bank on [insert complete date] and since then have been paying a monthly of [insert amount] dutifully. Under the contract, upon completion of the time period and the fulfillment of the payments, the car is to be transferred to my name. now the time has come and therefore I am writing this letter so you can initiate the transfer procedure.

Enclosed are the necessary documents and the required proof.

Kindly initiate the process as soon as possible.

Awaiting your prompt reply.

Regards

X.Y.Z,
Account number:

Signature: ————————————————–

 

Letter to Bank to Cancel a Credit Card

We human beings love having convenience and would do anything to get them, that is why various facilities are provided to people by respected institutions in order to increase their convenience and make life easier. Of them, one is offered by a bank to its clients by the name of a credit card. A credit card is a method of payment by card which is allotted to customers of the bank. It allows the customer of the bank or the cardholder to pay for goods and services that he or she has bought or made use of based on the holder’s promise to pay for them. The issuer of the card is usually a bank or any financial institution and they create a revolving account which grants credit to the customer or client from which the customer or the client (cardholder) can borrow money for payment as a cash advance. Now a days, credit cards are the most used method of payment because they are easy and they are safe as well.

Carrying cash around is very risky and there are risks that an individual can be mugged. Wallets are much lighter and the burden of carrying so much cash around also is lessened. But many times, one feels that carrying or using a credit card is much expensive and the burden of such expenses is becoming too much! This is why, many individuals want to cancel off this facility and opt for new ones which would make life MUCH easier for them.

Writing Letter to Bank to Cancel a Credit Card

As mentioned above, many individuals feel that carrying a credit card is too much of a hassle and that is why seek their banks to cancel their credit cards. Many feel that the bank who is offering them this facility is not suitable for them and they want to switch to another bank or another credit card company. In these cases, it is suitable and required that an individual cancel off his or her previous credit card and  this can be done by writing a formal letter to the bank and asking them to cancel off the credit card. For this, a Letter to Cancel a Credit Card is written.

Sample Letter

To:

The bank manager/ The Bank,
The City Bank, Main Branch,
Los Angeles LA 42354

Subject: Request for Cancelling of Credit Card

Date: 20th January 2016

Dear Sir/Madam,

I have been using the credit card facility provided by your bank for the past [insert number of years] and have been a loyal customer. But due to certain reasons I wish to cancel my credit card and not avail this service anymore. Hence, through this letter I am serving my notice of cancellation of my credit card immediately with effect.

My account number is [insert account number] and the last transaction was of $[insert amount] to [insert retailer or etc.].

Awaiting your prompt response on this matter.

Awaiting your reply.

Regards

X.Y.Z,
Account number:

 

Request Letter for Funds Transfer Between Accounts

A human being has various needs that need to be fulfilled. Many of these needs require financial assistance and are of monetary worth. This is why loved ones and guardians send funds to their loved ones so they can fulfill their needs. Because now a days due to the security reasons, it is very unsafe to hand in cash to the other person. This is why many individuals prefer transferring of funds to their loved ones account because it is safer and much more efficient. Not only loved ones but various business owners and businesses make regular transactions that require transfer of funds between accounts as well. Because the amount is too large and it cannot be handed in cash, transfer of funds is a much preferred way. In order to transfer fund between various accounts (be it in the same bank or in some other bank) a letter is to be written that is submitted to the bank who then allow transfer of funds between accounts.

Details of the Letter:

In order to transfer various funds between accounts, it is required by various banks that individuals who require this assistance write a formal letter and submit it to the finance department who then move the request and assist the individual. the letter is written by the individual needing the assistance and it mentions whether or not the accounts are in the same bank or in different bank (because various banks have various policies on transferring of funds between accounts that are not in the same bank). The letter should also enclose details of both the accounts along with any additional information that the bank has guided the individual to do so. Make sure that one clearly asks the bank before addressing in the letter.

In the letter to transfer funds between accounts, the individual is requesting the finance department (or the bank manager) to help him with the process of transferring funds. The writer clearly states the reason, the amount that is to be transferred along with details of the other account as well.

Sample Letter

To:

The Bank Manager/Finance Manager,
The City Bank, Main Branch,
Los Angeles LA 42354

Subject: Request Transferring of Funds between Accounts

Date: 12th January 2016

Dear Sir/Madam,

It is to mention that I have been operating an account in your bank for a long time and have another account that is being used by my spouse. I have to send an amount to my spouse and am considering sending her via transferring it from my account to my spouse’s account. I am not aware of the procedure but would like the bank to aid and assist me with the procedure. I have to send the funds latest by this week and would require immediate action.

Kindly, transfer the amount between me and my spouse’s account and kindly do so immediately without fail. Thank you for your time

Regards,

X.Y.Z

Account number:

Signature:

 

Request Letter to Stop Payment on a Check

There are many times when an individual cuts a check to a respective person and then after some time due to some reasons decided to stop payment on that check. These reasons could be many such as the reason why the payment was being done or the reason behind writing a check must have become null or the payment wasn’t required anymore or there were some problems in the whole procedure. Although many individuals don’t like to go through this ordeal, it is extremely necessary that it must be done.

For this various banks and various financial institutions have various policies and allow the cancellation of a check or stopping of payment of a check. They require that a formal request be submitted in the form of a letter along with photocopies of the check so that the bank can know which check is to be cancelled. The letter mentions the exact reason as to why the payment is to be stopped, otherwise the bank doesn’t comply. It is also necessary that the reasons behind stopping the payment must be valid.

Details of the Letter:

As mentioned above, there are various reasons as to why an individual might want to stop a payment on a check. Because the check has already been submitted and is in process, immediate action to stop the payment is to be taken and for this the bank or the financial institution needs to be informed through a letter.

In order to stop a payment on a check, a formal letter is written to the respected bank and is addressed to the financial department or to the bank manager who then forward the request to the desired departments. The letter contains the reason behind stopping of the payment and also a request as to stop it immediately and as soon as possible. It is advised that the bank should be asked as to whom this letter should be addressed to. Various banks and financial institutions require it to be addressed to a department whereas other require it to be submitted to an individual.

Sample letter – Stop Payment on a Check

 

To:

The Bank Manager/Finance Manager,
The City Bank, Main Branch,
Los Angeles LA 42354

Subject: Stop Payment on a Check

Date: 12th January 2016

Dear Sir/Madam,

I have been operating an account from this bank for many years and at the moment require your immediate assistance. I had submitted a check to a colleague of mine which needs to be cancelled, that is I need to stop payment on the check immediately because my colleague doesn’t require the check anymore and he has submitted it to his bank. I submitted the check yesterday and need to stop payment on the check as soon as possible.

Kindly assist me through the ordeal and stop payment on the check immediately. I shall be grateful for your assistance and your time.

Regards

X.Y.Z,
Account number:

Signature: ————————————