Sample Letters to Tenant

Study these Free Sample Letters to Tenant to assist you in writing your own letter to your Tenant for in your own situation. These letters are written for general public so nothing specific is included. Please feel free to modify them as per your own requirements and situation.

Letter to Tenant for Cleaning & Repair Charges

Everybody needs a home to live in and everybody wishes that they have a place called home. And in order to get that place called home, an individual has two options to choose from: that individual can always just buy his or her own property or he or she could always rent a property and make it his or her house. It is very common to see many individuals and families opt against in buying their own property but decide to reside in places that aren’t under their ownership. This is a practice that has been going on for generations and living in property that is being rented out is a common practice. The landlord or the land lady gets to have a monthly income and get his or her property taken care of whereas the renters get to have a place to live and call home.

One of the issues when renting out a property is that there is no set or standard rent throughout, but it differs from area to area and to house to house. Many areas have rents that are really high, and many areas have rents that are really low. It all depends on a number of factors. Like many things, houses and homes also get worn out and they need to be repaired on a frequent basis. If the tenant is residing in the house, it is the duty of the landlord or the landlady to repair and fix any occurring damages out of their pocket. The tenant tells the landlord or the landlady about the repairs and the landlord or landlady provides money to fix them.

Letter to Tenant for Cleaning & Repair Charges

as mentioned above, whenever the house needs fixing up, the landlord or the landlady has to pay for them because it is them that owns the house. The tenant who is living in the house knows better what needs to be repaired and what not. Therefore, the tenant is asked to make the necessary repairs and the landlord, or the land lady needs to pay for them. It is the duty of the landlord and land lady to be concerned about the charges and ask them from the tenant. A letter should be written by the landlord or landlady to the tenant requesting the charges for cleaning and repair.

Sample Letter

To: The Tenant,
Classic Apartment Condos,
Los Angeles LA 42354.

Date: 14th January 2016

Subject: Request for Cleaning and Repair charges

 

Dear Sir/Madam,

It is to inform you that as per the contract, the necessary repairs and maintenance has been made and I hope that now you aren’t facing any problems. Since you were the one who initiated the repairs and fixing of things, you know better of how much each thing costs.

Kindly provide me with the overall bill of all the repairs that have been made in the house and if there are any details regarding to it, attach those too. I shall pay for them accordingly.

Looking forward to your reply.

Sincerely,

XYZ

House number 123
L.A

 

Letter to former Tenant enclosing Security Deposit Refund

It is a human need that one wants to have a place where he or she can feel at home and call it home. A place where he or she resides. And in order to get that home, an individual faces two options: one can always just buy his or her own property or one could always rent a property and make it his or her house. It is very common practice to see many individuals and families decide against in buying their own property but decide to reside in places that aren’t under their ownership, they prefer in renting out a space and making it their home. This is a practice that has been going on for generations and living in property that is being rented out is a common practice.

For both the parties, it is a win-win situation. The landlord or the land lady gets to have a monthly income and get his or her property taken care of whereas the renters get to have a place to live and call home. One of the issues when renting out a property is that there is no set or standard rent throughout but it differs from area to area and to house to house. Many areas have rents that are really high and many areas have rents that are really low. This is why many landlords and landladies require that tenants to give them some amount as a security deposit which ensures the land lord or landlady that the tenant plans on residing there. This security deposit needs to be returned to the tenant when he or she decides to leave the place.

Letter to former Tenant enclosing Security Deposit Refund

as mentioned above, when the tenant plans on moving in or decided that he or she will rent out the place, they need to provide a security deposit to the landlord or the landlady to ensure that they will be living here and the landlord or landlady don’t need to look for new tenants. This amount is a percentage of the monthly rent and needs to be returned back to the tenant upon his or her leaving. This can be done so by sending a letter along with the cheque to inform the tenant of the return of money.

Sample Letter

To: The Tenant

Classic apartment condos

Los Angeles LA 42354

Subject: return back of the security deposit

Date: 14th January 2016

Dear Sir/Madam,

Over the years, you have been a wonderful tenant that has obliged to every request and never faltered to provide rent. I am writing this letter to you, to inform you that the security deposit that you gave me when moving in is due for return. As per the contract the security deposit of [insert amount] is to be returned back to you. Please find attached cheque.

I wish you the best of luck for your future endeavors.

Kindly respond back upon cashing the cheque.

Sincerely,

XYZ

House number 123
L.A

 

Letter to Tenant for Increasing Rent

Everybody needs a place which they can call home and to do that one has two options, either one can buy his or her own property and live in it or one could always rent a property and make it his or her house. The latter is highly common to see that many individuals and families decide to not buy their own property but decide to reside in places that aren’t owned by them. Almost all over this world this is practiced and living in property that is being rented out is a common practice. The landlord or the landlady gets to have a monthly income and get his or her property taken care of whereas the renters get to have a place to live and call home. There is no set rent throughout but it contrasts from area to area and to house to house. Many areas have rents that are really high and many areas have rents that are really low.

On the other hand there are many areas which have wavering houses and apartments that have varying rents as well. Of course in the time and age that we are living in, we see a lot of demands and needs arising. One of these is the fluctuation in the economy which can have an impact on the land lord as well. This is why, the land lord or land lady may decide to increase the rent. In situations like these, it is the moral duty of the land lord or the land lady to inform the tenants before doing so, so that the tenants can make a decisions. This is to be done by a letter.

Writing Letter to Tenant for Increasing Rent

whenever a land lord or a land lady decides that he or she needs to increase the rent on his or her property, it is their obligation that they inform the tenants of this act. This should be done by writing a letter to the tenant. Even though many prefer to do it verbally, making it in writing is more preferable as it helps in proper documentation. And even many contracts require it.

Sample Letter

To: The tenant

Classic apartment condos

Los Angeles LA 42354

Subject: notice of increase in rent

Date: 17th January 2016

Dear Sir/Madam,

For many years you have been living in my property and it has been a wonderful experience. Over the past few months the economy has been changing and due to it there have been various needs that have arisen. The property has been valued at much more than it was before which has made the rent go up as well in the area. This is why, it is to inform you that with effect from [insert date] I would be increasing rent to [increase amount]. This is a [insert percentage] increase which has also been stated in our contract.

This is why you can have [insert time] to think about it.

Awaiting your response about the increase in rent.

Sincerely,

XYZ

House number 123
L.A