Rent Roll Form Templates

Download our collection of 32 Free Rent Roll Form Templates using MS Excel and MS Word to assist you in preparing and printing your own Rent Roll Form quickly. You can also checkout our post on

For an individual who has an apartment that is rented, managing this piece of property is not a big problem because there is just one property and one tenant to handle. If we talk about a landlord or property manager who not only manages multiple properties and tenants but these are all different sorts of properties from a studio apartment to a condo to a shop to a dairy farm, it doesn’t seem easy to manage these properties at once. For these individuals who manage more than one property and multiple tenants at once, there is a document that records all transactions and rent details and it’s known as rent roll form.

Importance of Rent Roll Form:

First of all, as discussed above, a rent roll form is used by landlords and property managers to easily manage and handle rented properties. This document records the details of each property, name of the tenant, amount of rent and the date on which the tenant is required to make the rent payment. As soon a tenant makes the rent payment, the manager can write it down on the form and in the same manner, if a tenant is behind the rent payment, his entry on the rent roll form can also indicate that his rent is due. Other than that, people use this rent roll form to estimate the income they get from all sorts of properties. It’s amazing to see that this simple yet comprehensive piece of paper not only allows the users to see their total income at any given moment but it can also help for taxation purposes.

When you pay your taxes, IRS might ask for your income proof and with this rent roll form, you can easily provide the evidence of rented properties and the rent you receive from each of the tenant. Then there is the added benefit of rent roll form to serve as the business income proof for buying or selling a piece of property. If you decide to sell your apartment, the buyer might ask for rent roll forms to see how much rent you earn each month from the property and then he can estimate the cost of the property to offer you.

Free Rent Roll Form Templates – MS Excel

Here are previews and download links for these Free Rent Roll Form Templates using MS Excel format,

Rent Roll Form 01

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Rent Roll Form 02

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Download link for this Rent Roll Form 02 in MS Excel Worksheet Format,

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Rent Roll Form 03

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Rent Roll Form 04

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Rent Roll Form 05

Here is download link for this Rent Roll Form 05 in MS Excel XLSX format,

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Rent Roll Form 06

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Rent Roll Form 07

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Rent Roll Form 08

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Rent Roll Form 09

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Rent Roll Form 10

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Rent Roll Form 11

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Rent Roll Form 12

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Rent Roll Form 13

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Rent Roll Form 14

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Rent Roll Form 15

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Rent Roll Form 16

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Free Rent Roll Form Templates – MS Word

Here are previews and download links for these Free Rent Roll Form Templates using MS Excel format,

Rent Roll Template 17

Here is download link for this Rent Roll Template 17 in MS Word Format,

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Rent Roll Template 18

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Rent Roll Template 19

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Rent Roll Template 20

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Rent Roll Template 21

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Rent Roll Template 22

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Rent Roll Template 23

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Rent Roll Template 24

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Rent Roll Template 25

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Rent Roll Template 26

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Rent Roll Template 27

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Rent Roll Template 28

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Rent Roll Template 29

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Rent Roll Template 30

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Rent Roll Template 31

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Rent Roll Template 32

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Key Elements of a Rent Roll Form:

  • Name of the landlord/property manager
  • Details of each property i.e. address, type, area etc.
  • Name of the tenant(s) with permanent address and contact information
  • Date on which the property as rented to the tenant
  • Use of the property i.e. residence, business or storage
  • Amount of security deposit received from the tenant
  • Amount of rent accepted by the tenant
  • Date on which the rent will be paid i.e. usually it’s 5th of each month
  • Expected annual increase in rent
  • Date on which the tenant will vacate the property (if applicable)

Guidelines to create a Rent Roll Form:

Understand the Basics of Rent Roll Form:

Before you start preparing a rent roll form, first you need to understand what this document is used for and what purposes it serves. There can be different reasons for preparing a rent roll form and each individual has their own reasons to use this form. With each different use, the amount of data and type of information changes in the form. If you have no experience in using this form in the past, it’s better to understand the purpose and make a list of uses of the form. Once you have the list of necessary information and requirements, it’s easy to look at samples and see which one serves the purpose better.

Select Suitable Design:

While preparing a rent roll form, you have couple of options. First of all, you have ready-made templates available on internet that you can use. Most of these designs are free of cost and there are no limitations for individual or corporate use as well. Then there is the option for you to either edit the template and amend the design or create a new design from scratch using a website. There is another option for individuals to just look at the samples online, get inspiration or general idea of how a particular rent roll form should appear and what information it should include and then design your own form on computer. It might sound difficult and complex but a rent roll form is nothing more than a simple spreadsheet in which you include details of rented properties, tenants and the income.

Add Relevant Information:

Once a particular design of rent roll form is selected, you need to add relevant data into each column and row. There is the possibility that once you add the data and finish the document, you will observe specific detail is missing and with MS Excel format, you can easily manipulate the document by adding or removing information. For instance, if there is no room for mentioning vacant properties on the sheet, you can easily add it later in form of a column or row.