A Letter of Intent is a formal document used in businesses at the time of contracts and deals. It is also known by the name of a Cover Letter. The letter is used to give information about the contract, i.e. who are the dealers involved in the contract, price of the deal, mergers and its impact, etc. Try to use a very professional language and do not add unnecessary details in the Letter of Intent. Below are certain guidelines that will help you in preparing an effective letter for your business.
Since a Letter of Intent is a letter sent prior to the purchase order, it must contain the key information like the price, duration, materials, etc. The letter stands important as it is a signal to the other party about the confirmation of the contract and to start with the work. The letter consists of three main paragraphs which give details about the buyer, the seller and the product or service offered. The language used must be convincing and of a kind that can build good business relationships.
Letter of Intent Format:
Follow the format to draft an effective Letter of Intent.
Start with a letter head. This includes your name, designation, company name and address. Leave a single line space and mention the current date (when you write the letter). After this, write the recipient’s name, his/her designation, company name and complete address. Give a relevant salutation and begin with the body of the letter.
In the first paragraph, you can mention about the intention behind this letter. The key information can be highlighted to grab the attention of the reader. Include the details about the buyer of the product or service involved in the contract.
In the second paragraph, give details about the seller or any third party involved (if any). You may add contact information of the seller (third party) and also include past experience with same. Try to keep the tone very polite and professional.
Lastly, give details about the product or the service being offered in the contract. Further, try to communicate well so as to convey the message in a subtle way. These are marketing tactics to run the business smoothly by maintaining long term relations with the clients and other party.
In the last section, give a “thank you” note and end with a positive tone. Sign off the letter with your full name and contact details.
Writing Letters of Intent
A Letter of Intent is a one-page document to be delivered to the other party to give a confirmation about the contract. Do not make it too brief rather mention the necessary details clearly. Try to type the letter than drafting a hand-written page. This will also help in keeping a soft copy of the same which can be used for future reference. A Letter of Intent can be used in businesses when making contracts about real estate, tenders, purchase orders, acquisitions, services, etc. The above-mentioned tips will be helpful to draft an effective letter with proper usage of words.
Free Sample Letters of Intent:
Here are several free Letter of Intents to help you write down your own letter quickly.
Checkout this wonderful Letter of Intent Template that guides you as how to write your own letter step by step. Just download it and study it to start writing your own Letter of Intent for any situation.
Here is a Letter of Intent Template to allow you to apply for a Job or employment in a school of philosophy. With little changes, it can suit any school and for any kind of Intent you want to register. Just edit it and fill up the placeholders to come up with your own unique and high quality letter of intent.
Another useful Letter of Intent Sample that allows you to demonstrate your interest in a possible job opportunity. It also offers option to relocate as it can be a plus for your employer to consider you for this job.
Here is a Sample Letter of Intent by Graphic Designer to inquire about any employment option in desired company. This is an excellent example of writing a Resume Cover Letter while keeping your overall look & feel very professional.
Typical Job Application Letter to show your interest in a particular job position advertised in newspapers.
Another example of a Resume Cover Letter to demonstrate your interest in a Job Opening. Very simple yet professional letter to explain your position and possible match with the requirements of this job.
Here is a good looking Letter of Intent for teachers to show interest in Elementary Teaching Position within the same school. It optionally, includes details of your interest in this position as being a passionate trainer.
A PDF form to fill up in order to print a formal Letter of Interest for a professional Application.