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Free Salary Slip/PaySlip Generator

How to Use the Salary Slip / Payslip Generator? — Complete Step-by-Step Guide

Create a professional, accurate payslip for any employee in minutes — free, no account, no payroll software required. This tool generates fully formatted salary slips with your company logo, itemized earnings and deductions, automatic net pay calculation, and a choice of six professional designs — ready to print or save as PDF.

What Is a Payslip?

A payslip (also called a salary slip or pay stub) is a document an employer gives an employee each pay period that itemizes exactly how their salary was calculated. It shows what the employee earned, what was deducted, and what they actually take home.

A proper payslip typically includes:

  • The pay period it covers (e.g. July 2026)
  • The employee’s name, ID, and job title
  • A breakdown of all earnings (basic salary, allowances, bonuses)
  • A breakdown of all deductions (taxes, insurance, retirement contributions)
  • The final Net Pay — the amount actually deposited into the employee’s account

Payslips matter because they:

  • Give employees a transparent record of their compensation
  • Serve as proof of income for loan applications, visa applications, and rental agreements
  • Are often legally required documentation in many countries
  • Help both the employer and employee catch payroll errors quickly

Before You Start — What You Will Need

Gather this information in advance so you can complete the payslip in just a few minutes.

Company details:

  • Company name, address, phone, email
  • Department issuing the payslip (usually HR or Payroll)
  • Company tax / EIN number

Employee details:

  • Full name, employee ID, job title, and department
  • Date of joining the company
  • Employee’s tax ID or Social Security Number

Pay period details:

  • The month and year this payslip covers
  • The pay date
  • Number of working days in the period, days actually paid, and any unpaid leave (LOP) days

      • Compensation details:

      • Every earning component (basic salary, allowances, bonuses, overtime, commission)
      • Every deduction component (taxes, insurance, retirement contributions, loan repayments)
      • The employee’s bank account details for payment reference

      Step-by-Step Instructions

      Step 1 — Company & Employee Information

      This step establishes who issued the payslip and for which employee.

      Upload Your Company Logo
      Click “Upload Logo” and select your logo file (PNG, JPG, SVG, or WebP — up to 3MB). A thumbnail preview confirms your upload. Click “✕ Remove” to replace it with a different file.

      Tip: A transparent PNG logo displays cleanly across all six payslip designs, especially the dark-header Executive Dark and Bold Red layouts.

      If you skip this, your company name is shown in bold text instead.

      Company Information

      • Company / Business Name (required) — Your registered business name.
      • Department Issuing Payslip — Typically “Human Resources” or “Payroll,” this clarifies which department to contact with payroll questions.
      • Address, Phone, Email — Your company’s contact details, printed for the employee’s reference.
      • Company Tax / EIN Number — Your business tax registration number, often expected on official payroll documents.

      Pay Period Details

      • Payslip Number — Auto-generated as PS-YYYY-MM-001. Customize to match your internal payroll numbering system.
      • Pay Period Month & Year (required) — Select the month this payslip covers from the dropdown, and confirm the year.
      • Pay Date (required) — The actual date the salary was or will be paid — often different from the last day of the pay period.
      • Currency (required) — Choose from USD, EUR, GBP, CAD, AUD, SGD, AED, SAR, INR, PKR, or Other.
      • Working Days in Period — The total number of working days in the pay period (e.g. 22 for a typical month excluding weekends).
      • Days Paid / Present — How many of those days the employee actually worked or was on paid leave.
      • Leave / LOP Days — Loss of Pay days — any unpaid leave taken during the period. This helps explain any prorated salary calculations to the employee.

      Tip: If an employee took 2 unpaid leave days out of 22 working days, enter “22” for Working Days, “20” for Days Paid, and “2” for LOP Days. This transparency prevents confusion when the net pay looks lower than expected.

      Employee Information

      • Employee Full Name (required) — The employee’s full legal name.
      • Employee ID — Your internal staff ID number, if you use one.
      • Designation / Job Title — Their official job title (e.g. “Senior Software Engineer”).
      • Department — The team or department they belong to.
      • Date of Joining — Their original hire date — useful context, especially for calculating tenure-based benefits.
      • Employee Tax ID / SSN — Their tax identification number, often required on official payslips for tax filing purposes.

      Once all required fields are filled, click “Next: Earnings & Deductions →“.