IT proposal has to be drafted carefully as it leaves an impression in the minds of your clients. Businesses cannot run without customers and hence, your aim is to expand your customer base. Some companies prefer to promote and emphasize on marketing while some choose to build business relationships. This is done by sending proposal. Usually IT companies avoid public marketing rather they send IT Proposals to their clients. The sending of business proposal is a task of great responsibility. Hence, if you wish to prepare a perfect IT Proposal Format, follow the guidelines mentioned below.
IT Proposal Format is not complex to prepare but preparing it in a systematic presentable way will leave a good impression. Start with the title in block letters named as IT Proposal. Mention the current date in the centre space below the title.
Begin with the content. Introduce your company and mention complete address along with acronym of the company (if applicable). Continue the paragraph mentioning the name of the client (company or individual), address, acronym of the company and the name of the IT project. In the next line, mention the formal offering or the IT proposal along with the representative’s name. This representative is the head of the IT project for which the IT Proposal Format is being drafted. Ensure that you highlight the validity of the proposal.
In the next section, mention the name of the company, the person drafting this proposal along with signature and the date. Leaving a single line space, include the executive summary of IT project. Make sure that you highlight the services offered. After you are done with the above, list down the benefits of choosing that particular client (point-wise). Remember, here you do not have to praise the opposite party rather keep it very formal. Once you list down details about the client, mention some details about your company as well. Here you can include the number of years completed, achievements, awards, differentiating factor etc.
In the last section of the IT Proposal Format, give information about the project in bullets like the point of contact, contact details, main responsibilities etc. After this, a little information about the project scope and the price can be mentioned. Do not confuse the reader rather be clear and specific. Also, ensure that you include the assumptions made (if any).
Sign off the proposal and send this via an email. Do not go for hard copy. Also, the IT Proposal Format must not exceed 2 pages. Thus, keep a track of word limit. But at the same time, you must mention all the key details necessary to keep you ahead of others. Always remember that, it is a competitive world and you have to showcase good points about your company else you will lag behind. Praising about your company is not needed just include the unique points or the USP of your company in a subtle way. Hence, follow the guidelines to prepare an effective and convincing IT Proposal Format.
Free IT Proposal Templates
Download all these Free IT Proposal Templates that can easily help you to prepare your own IT Proposal effectively.