IT proposal has to be drafted carefully as it leaves an impression in the minds of your clients. Businesses cannot run without customers, so you aim to expand your customer base. Some companies prefer to promote and emphasize marketing, while some choose to build business relationships. This is done by sending a proposal. Usually, IT companies avoid public marketing rather, they send IT Proposals to their clients. Sending a business proposal is a task of great responsibility. Hence, if you wish to prepare a perfect IT Proposal Format, follow the guidelines mentioned below.
IT Proposal Format is not complex to prepare, but preparing it in a systematically presentable way will leave a good impression. Start with the title in block letters named IT Proposal. Mention the current date in the center space below the title.
Begin with the content. Introduce your company and mention the complete address and the company’s acronym (if applicable). Continue the paragraph mentioning the name of the client (company or individual), address, acronym of the company, and the name of the IT project. In the next line, mention the formal offering, the IT proposal, and the representative’s name. This representative is the head of the IT project for which the IT Proposal Format is being drafted. Ensure that you highlight the validity of the proposal.
In the next section, mention the name of the company, the person drafting this proposal, the signature, and the date. Leaving a single line space, including the executive summary of the IT project. Make sure that you highlight the services offered. After you are done with the above, list down the benefits of choosing that particular client (point-wise). Remember, here you do not have to praise the opposite party, rather keep it very formal. Once you list down details about the client, mention some details about your company as well. Here you can include the number of years completed, achievements, awards, differentiating factors, etc.
In the last section of the IT Proposal Format, give information about the project in bullets like the point of contact, contact details, main responsibilities, etc. After this, a little information about the project scope and the price can be mentioned. Do not confuse the reader rather, be clear and specific. Also, ensure that you include the assumptions made (if any).
Sign off the proposal and send this via email. Do not go for a hard copy. Also, the IT Proposal Format must not exceed 2 pages. Thus, keep a track of the word limit. But at the same time, you must mention all the key details necessary to keep you ahead of others. Always remember that it is a competitive world and you have to showcase good points about your company or else you will lag. Praising your company is not needed, just include the unique points or the USP of your company subtly. Hence, follow the guidelines to prepare an effective and convincing IT Proposal Format.
Free IT Proposal Templates
Download the Free IT Proposal Template that can easily help you to prepare your IT Proposal effectively.